Sending a Fax after Speaking on Telephone

If you want to speak to the recipient before sending a fax, or if the recipient does not have a fax machine that can receive faxes automatically, send a fax manually after speaking to the recipient on the telephone to check whether the recipient can receive faxes.

Important

• It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone. See below for the procedure to send a fax manually.

• With manual transmission, you cannot use the platen glass to load documents. Load the documents in the ADF.

  When loading document on the platen glass, send a fax with automatic transmission.

  Sending Faxes by Entering Fax/Telephone Number

• To speak to the recipient before sending a fax, you need to connect a telephone to the machine.

  For details on how to connect the telephone to the machine:

  Basic Connection

Note

• For details on the basic sending operations:

  Sending Faxes by Entering Fax/Telephone Number

1. Make sure that the machine is turned on.

2. Flick the HOME screen, then tap FAX.

   Using the Operation Panel

   The Fax standby screen is displayed.

3. Adjust the scan contrast and resolution as necessary.

   Setting Items for Sending Faxes

4. Lift the handset of the telephone connected to the machine.

5. Use the telephone to dial the recipient's fax/telephone number.

6. Speak to the recipient.

   When you hear a high-pitched signal instead of the recipient's voice, you cannot check whether the recipient can receive faxes. If you want to stop sending the fax, replace the handset. If you want to send the fax, go to step 8.

7. Ask the recipient to set the recipient's fax machine to receive faxes.

8. When you hear a high-pitched signal, press the Color button or the Black button.

   Press the Color button for color transmission, or the Black button for black & white transmission.

   Important

   • Color transmission is available only when the recipient's fax machine supports color faxing.

9. Hang up the handset.

   Note

   • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the touch screen.

   • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Tap [OK] to eject document. is displayed on the touch screen. By tapping OK, the remaining documents are automatically ejected.